How Avant-Garde went from five systems to two, and moved its Crew to weekly pay
Avant-Garde Event Services runs more than 400 events a year across Colorado, with staffing at the core of the business. By moving to NextCrew and Everee, the team replaced five separate tools with two, cut its payroll processing cost by about two-thirds, and now pays its Crew every week.
At a glance
- Industry
- Event staffing and event services
- Headquarters
- Denver, Colorado
- NextCrew customer since
- 2025
- Uses
- Recruiting & Onboarding, Job Management & Scheduling, Timesheets, NextCrew app
- Partner
- Everee (payroll)
Fewer systems, lower costs, faster pay
5 → 2
Systems
Five separate tools replaced by NextCrew and Everee.
~2/3 lower
Payroll processing cost
Compared with the old payroll setup.
Weekly pay
Up from every two weeks
A stronger offer when recruiting Crew.
~80% lower
Festival staffing cost
Hiring, onboarding and paying extra staff for their large annual festivals.
The short version
How did Avant-Garde simplify its staffing?
Avant-Garde Event Services is a Denver event company that runs more than 400 events a year, half of it staffing. It used to schedule Crew across five software systems with extra part-time help. Since moving to NextCrew and Everee, applications, onboarding, scheduling, time tracking and payroll run on two connected platforms. The company now pays weekly, and its software, staffing and payroll costs are all lower.
Five systems and extra scheduling help
Staffing ran on five separate software systems, plus a part-time staff member just to handle scheduling.
In Tim Taylor’s words, it was labor-intensive, with inefficiencies and a lack of transparency for the team. Crew were paid every two weeks.
Two connected platforms
Avant-Garde moved its staffing to NextCrew and its payroll to Everee, which are connected, so work flows from application to paycheck without moving between tools.
- Applications and onboarding run in NextCrew, so new Crew join without paperwork moving between tools. Recruiting & Onboarding
- Scheduling lives in one place, and the extra part-time scheduling help is no longer needed. Job Management & Scheduling
- Time tracking feeds straight into payroll. Timesheet Management
- Payroll runs through Everee, which made the move to weekly pay possible. Everee integration
- Crew see their pay and job options in the NextCrew app, so they can decide what to take on.
- Festival hiring for their large annual festivals now costs about 80% less to hire, onboard and pay.
“Since implementing NextCrew and Everee, we have reduced our systems to just two platforms that seamlessly manage applications, onboarding, scheduling, time tracking, and payroll.”
“Employees now have clear information about their pay and shift options, which helps them make informed decisions. Additionally, we have shifted from a bi-weekly to a weekly payroll process, making our company more attractive to potential staff and improving overall satisfaction.”
Support and training from people who know staffing
Switching tools mid-season is stressful. Avant-Garde worked with the NextCrew team through setup and training, so the team was ready to run events on the new system.
“Jasmine made the process enjoyable and productive. Jasmine is knowledgeable, professional, and attentive to our needs, ensuring we were well-equipped to use the new tools effectively.”
Run every event on fewer systems
See how NextCrew handles applications, onboarding, scheduling and timesheets, connected to the payroll you choose.