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Free tools for staffing agencies

Staffing Calculators for pay, bill and margin

Free staffing agency calculators built for how staffing agencies actually price and pay: bill rates and markup, labor burden by assignment length, shift differentials with overtime on the blended rate, and travel nurse pay packages against federal per diem caps. Each one shows its math, so you can check it and use it with clients.

Pick a calculator

Labor Burden Calculator Payroll taxes, unemployment, workers' comp and insurance per hour, for the assignment length you are pricing. Gives the lowest bill rate that hits your target margin. Calculate burden Shift Differential Calculator Night and weekend premiums with overtime paid on the blended regular rate, the way federal rules require. Shows the underpayment if overtime is figured on base alone, and the weekly bill at your markup. Calculate differential pay 12-Hour Shift Overtime Calculator Run a Panama, Pitman, DuPont or 4-on-4-off rotation for all four crews under federal, California or 8-and-80 rules, and see how the workweek start day changes the yearly overtime bill. Calculate rotation overtime Markup and Bill Rate Calculator Pay rate to bill rate and back, with burden and VMS program fees, so you can see what the agency keeps per hour and why a 50% markup is not a 50% margin. Calculate markup Travel Nurse Pay Calculator Build a travel nurse pay package from taxable pay and housing and meal stipends checked against GSA per diem maximums, and watch the agency's margin as you go. Build a pay package

What makes a staffing calculator different?

A staffing agency carries two rates on every hour, what it pays the Crew Member and what it bills the client, so a useful calculator has to show both and what sits between them. Most free calculators online are built for a business paying its own employees. They stop at the paycheck, use one flat burden percentage, or figure overtime on the base rate. These work through to the bill rate and the margin.

  • Pay and bill together. Every result shows the margin the agency keeps, not only the wage.
  • The rules agencies get caught on. Blended overtime rates, unemployment wage caps, per diem maximums.
  • The math in the open. Each page explains the formula and cites its sources, so you can check the answer.

These are estimates for planning and quoting, not tax, legal or payroll advice. In day-to-day work, NextCrew applies your pay and bill rules by client, position and job and builds invoices from approved timesheets. See staffing invoicing and staffing payroll.

Frequently asked questions

Let the platform do this math every week

Pay and bill rules by client, position and job, applied to approved timesheets and carried into invoices and the payroll export.

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