Job Requisition
What a job requisition is, what it includes, how it differs from a staffing job order, and how a client's requisition reaches the agency through a VMS.September 24, 2026
2 min read
Scheduling
Written by the NextCrew team
Definition
A job requisition is a formal internal request to fill a position, approved before recruiting starts. It records the role, why it is needed, budget, hiring manager and start date. When a client uses a staffing agency, the approved requisition, or the order raised from it, becomes the agency's job order.
What it means in practice
A requisition is the client's paperwork; a job order is the agency's. Inside the client, the requisition gets budget approval. Once approved, it is sent to the agency directly or released through a VMS, where it is often still called a requisition or "req". The agency turns it into a job order with the shifts, rates and requirements it needs to fill it.
- Requisition: why the role is needed, budget, approvals.
- Job order: what the agency must fill: position, shifts, pay and bill rates, requirements.
- Req number: the ID that ties the agency's submissions and invoices back to the client's request.
Example
A hospital unit manager raises a requisition for two per diem CNAs for the next month. Finance approves it, and it is released through the hospital's VMS. The agency receives it, creates a job order with the shifts and the agreed bill rate, and keeps the requisition number on every submission and invoice.
How NextCrew fits
Client orders can arrive from VMS systems through VMSpark, and clients can submit job requests in their portal, which creates orders automatically. Location, rates and contacts fill in from the client record.
Related terms
- Job order: the agency's version of the request.
- VMS: where many requisitions are released.
- Time to fill: measured from when the requisition or order opens.
- Right to represent: the consent behind each submission against a requisition.
Go deeper
See workforce scheduling software and the VMSpark integration.