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A staffing invoice raised in NextCrew

Your Invoices, in QuickBooks. Without Retyping Them.

NextCrew turns approved timesheets into invoices and prepares them for import into QuickBooks Online in the required format — so your bookkeeper isn't rebuilding every line by hand.

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Riverbend Health System

Week ending 08/09 · 3 departments

INV-4182

ICU — 214.5 hrs

$7,721.00

Med-Surg — 168.0 hrs

$4,704.00

Surgical — 82.5 hrs

$2,395.00

Total

$14,820.00

Built from approved timesheets

INVOICE DETAIL

The same invoice imported into QuickBooks Online with client, lines and amounts intact

QuickBooks Online · Invoices

Open

INV-4182 · Riverbend Health System

$14,820.00

INV-4181 · Lakeside Surgical

$6,240.00

INV-4180 · Grand Harbor Hotel

$2,310.00

✓

Nothing re-entered

Same numbers, both systems

QuickBooks Online

Built for the cloud edition

Zero

Invoice lines retyped

Traceable

Every line ties to approved time

Any client format

Bill how each client wants

ABOUT THE INTEGRATION

What Is QuickBooks — And Why Does It Matter?

QuickBooks Online is Intuit's cloud accounting platform, used by millions of businesses to run invoicing, receivables, and reporting. For most staffing agencies it is where the books live and where the accountant works.

The problem is that billing starts somewhere else. Hours are approved in the workforce system, invoices are built there, and then someone rebuilds those same invoices in the accounting system — line by line, client by client. That second pass is where rates get transposed, a department gets missed, and month-end turns into a reconciliation hunt.

KEY BENEFITS

Why Agencies Connect NextCrew And QuickBooks

Nobody Rebuilds Invoices by Hand

Invoice detail is exported from NextCrew already formatted for import into QuickBooks Online. No copying line items, no transposed rates, and no month-end spent working out why two systems disagree by four hundred dollars.

Every Line Traces to Approved Time

Invoice detail comes from hours your client already approved. When a line gets queried weeks later, the timesheet behind it is one click away in NextCrew instead of buried in someone's spreadsheet.

HOW IT WORKS

From Approved Hours to Your Books

Timesheets are approved

Your client approves hours in NextCrew — the same hours that appear on the invoice.

NextCrew raises the invoices

Billed in the format each client wants, from data nobody re-entered.

Run the QuickBooks export

Reports → Data Exchange → QuickBooks Invoice Detail Export. One report, already shaped for QuickBooks Online.

Import into QuickBooks

Your bookkeeper imports the file and the invoice detail lands intact.

FAQs

QuickBooks Integration FAQ

QuickBooks Online. The invoice detail is built to the format QuickBooks Online expects. If you're running QuickBooks Desktop, talk to us first — the import path differs by version.
Not yet — today you run one report in NextCrew and import it into QuickBooks Online. That is a couple of minutes at billing time instead of an afternoon of data entry, and the numbers are identical in both systems either way.
The invoice detail — the client it belongs to, the lines that make it up, and the amounts. It arrives as the same invoice you raised in NextCrew, not a summary of it.
Yes. NextCrew is where billing is built, because that is where the approved hours, rates and client billing formats already live. QuickBooks is where the books are kept.
Agencies running their accounts in QuickBooks Online who don't want the same invoices assembled twice — once by the ops team and again by whoever keeps the books.

Bill Once. Not Twice.

See how NextCrew gets approved hours to an invoice, and that invoice into QuickBooks.

Request a Demo