Are you still using Excel spreadsheets for scheduling staff? Excel is very useful in many ways, but if you’re in the staffing industry and still relying on spreadsheets, you’ll be amazed at how a different set of tools can impact your bottom line.
The Problem with Spreadsheet Scheduling
As a busy temporary staffing agency or company involved in providing a contingent workforce, you wouldn’t sit down with a pencil and graph paper to create a schedule for your talent pool and your clients. The idea of doing that today is nearly inconceivable.
With Excel, however, you’re merely using a digital version of that paper. While you may save some time not having to draw out a chart with a pencil, you’re still manually doing a lot of the scheduling work. And that time would be better spent elsewhere.
So, if keeping your staffing and scheduling information in a static format is holding your business back, what are the other options?
Promoting Efficiency with Real Time Information
Tools and programs that are dynamic, responsive, and use real-time information are much more efficient than static, non-integrated options like Excel spreadsheets. They’ll help you measure your company’s success and progress, make informed decisions, and use your resources with maximum efficacy.
A static spreadsheet won’t tell you the gross profit margin of a job in real-time, which skills are lacking in your talent pool, or what kind of order fluctuation you have for clients in a specific industry or region. Excel doesn’t notify you about the use of your project-based workforce—such as how many people are reaching the overtime threshold, for example. With intelligent staffing tools, however, you can see all of that and more with a few clicks.
Automated, cloud-based staffing software can help you see the gaps in your service. It will tell you what’s working versus where there is room for improvement.
With this information, you can fine-tune everything from your recruitment process to your job fulfillment for clients. Using a dynamic tool also promotes efficiency because it saves you time.
When you make your staffing software work for you, instead of manually inputting and tracking information, you can focus on what matters: keeping your clients and your talent happy.