Any time ineffective, manual processes give way to better connectivity and efficiency using technology, which is digital transformation.
There is much room for improvement via digital transformation in the staffing world, allowing both the workforce and clients to stay connected with your business.
Digital transformation in staffing also ensures processes and programs are integrated with one another, with real-time, meaningful reports and analytics. With better access to information, analytics, lean processes, automation, and innovation, it’s time to digitally transform.
Digital Transformation of Common Staffing Processes
For practically every traditional staffing process that is based on manual efforts and/or paper documentation, there is a digitalized approach. Of course, each digitally transformed process does more than simply making existing data a digital version of itself. It moves further, collecting that data with greater accuracy, and using it to establish trends and make better decisions.
A paper application or resume can easily be replaced with a mobile or web application for your staffing company, ensuring all of those details are in the system and categorized appropriately. Any paper form, including those used for on-boarding, can be digital from the get-go instead of digitizing paper information after it’s filled out. Timesheets, especially, benefit from digitization, with geofencing and mobile check-ins, paid out with electronic payments rather than paper checks.
Challenges and Benefits of Digital Transformation
As with any change to the way, business is done, digital transformation comes with its obstacles and challenges, all of which can be overcome.
Companies that digitalize a bit at a time may find that they have a disconnected set of siloed technology and legacy systems. Either unify your digital transformation from the start or work to connect those disparate programs and systems as soon as possible to make the most of your data.
You may also have disparate data itself, like images of worksite incidents or recorded phone messages regarding staffing needs. The key to organizing and using this data is using digital transformation! Recordings can be turned into text, for example, and connected with existing database entries on clients or talent.
Overcoming these challenges leads to many big benefits. Digital transformation is ideal for both employee and client engagement, ensuring everyone’s communication and technology preferences are met. With this personalization and digitalization, you can fill jobs faster, finding the right people for open roles.
Staffing companies can ultimately do more with less, relying less on manual input and its room for error, and ensuring data accuracy and redundancy. Business intelligence derived from client and workforce data is shared across every department, from marketing to HR, and every piece of data is up to date in real-time.
By switching to workforce management software as part of your digital transformation process, you will see benefits in many areas, including:
• HR Management
• Client Management
• Job Management
• Daily Operation
• Timesheet Management
• Payroll & Invoice
• AI & Analytics