In the staffing industry, a reliable workforce management software is truly a secret weapon when it comes to connecting employees with clients who might not be anywhere near one another. As remote job opportunities continue to increase, it’s becoming more commonplace for companies to offer remote positions without having physical brick and mortar offices around the country — or even internationally. This can create a struggle for workforce management, given that human re-sources and financial staff are often geographically separated from many of the candidates.
A good workforce management software, however, allows for automation and access to real-time information, which makes geographically diverse workforce management as simple as handling staff in-house.
Here are a few things you’ll want to look for when searching for a workforce management soft-ware you can rely on for your remote clients and workforce:
Onboarding is often an area where the staffing process can down as employers wait for candidates to sign off on paperwork and send it back, and candidates wait to make sure they have all of the right paperwork signed. Meanwhile, the position has still not been technically filled and your own employees are left working on this position when they could be working on other roles.
Workforce management software with a focus on tech solutions puts power back in your hands with paperless onboarding. With electronic signatures and automated document selection, everyone will have what they need, and the ability to sign and return it, without having to wait any longer than needed.
Geographical job notifications
Your staff on the east coast don’t need to know about job opportunities on the west coast, and worse yet, if you are always pushing notifications globally people will lose interest in looking at what you have to offer, knowing it may not apply to their location. Instead, ensure your workforce management software can fine-tune notifications geographically, only notifying people of jobs in their local area.
This allows employees to specify their job preferences without needing your permanent staff to play a part. Given that nationwide staffing involves various time zones, self-service ensures everyone can communicate their choices and preferences without needing to link up physically, or even over the phone.
You may have staffing coordinators managing various regions and areas. A truly automated work-force management software places power in the hands of your clients, allowing them to dictate and delegate when and where they need employees, no matter where they may personally be physically.
Real-time info and data
Who is clocked in, and where? Who is clocking out, and are your clients happy with the work they did? This can be hard to manage from a distance, but with real-time information at your fingertips, you — and your clients — can monitor jobs from anywhere, at any time. In addition, you and your team can review analytics to make your own teams run more efficiently. Knowing which positions, perhaps even in which parts of the country, are harder to fill allows you to prepare and react with data on your side.
Electronic payments Keep things moving electronically with the ability to send invoices, make payments, and accept payments digitally. Less waiting for invoices and checks in the mail equals happier clients and hap-pier staff, and a more successful organization for you.
Keeping these factors in mind, your staffing agency should be in a great position to help both clients and job seekers connect and get to work — wherever they are located.