Being a staffing manager or owner-operator, one of your prime responsibilities is strategically managing and scheduling your staff such that there is sheer transparency regarding job requirements and schedule, your operational expenses stay low, and you as well as your staff doesn’t have to rely much on the traditional processes and methodologies. Any error in staff scheduling can not only cause an avalanche of expensive and time-consuming problems that would potentially create disturbance in your daily operations, but also damage reputation and employee engagement.
Our tips for employee scheduling will help you identify the pitfalls, learn hacks to avoid them, and improve your scheduling process to the point your employee engagement increases significantly.
1. Check Your Staffing Requirements and Plan for the Future
For the establishment of a smooth and simple employee scheduling, muster all the information regarding your present and future staffing requirements and talk to your employees regarding how willing they are to work overtime and extra shifts and if they can be counted on to cover call-outs and sick leave, as well as if they have any specific days wherein they absolutely must have off. As a staffing manager when you already acquire a clear idea of what your staff wants and what tasks and responsibilities they are competent of and are willing to manage, you've just killed two birds with one stone.
Also, have a look at the staff engagement and absenteeism in the past weeks and months and compare them with your productivity, performance, and sales logs. Look for overlap, if any. Does employee productivity drop on any specific work shifts? If so, dive into your work logs and your staff interviews to get better clarity on if any of the less-happy workers work during those shifts.
In that case, your next best move should be to adjust their shift schedules, making them feel better, and enhancing their performance as well as yours. This reinforces your efforts in step one, showing your employees that you value their performance and job satisfaction by improving and scheduling their shifts rightly. Needless to say, that gives a big boost to employee satisfaction and engagement.
2. Have Right Tools and Templates in Place
Having the right employee scheduling templates in place makes employee scheduling hassle-free and easier for you to hand off all the staff scheduling responsibilities to another subordinate if need be since all the important formalities and information are mentioned.
Also, throughout the ages paper sheets and charts have been the most preferred and go-to tools when it comes to scheduling. However, it's not the most time-saving and efficient methodology to get scheduling job duties done. Not only are paper scheduling sheets time-consuming and prone to physical damages and loss, but it's also a real drag for staff to mark attendance through the same.
Employee engagement drops when you don't provide a fast, simple, and easy way for employees to check the schedule. So, what's the solution?
Paperless employee scheduling through a smart, robust, and efficient through workforce scheduling app!
3. Deploy Employee Scheduling Software
An efficient staff scheduling app can let you keep all the important staff information in the cloud that can be effortlessly accessible from web applications as well as mobile apps and even provide a robust platform to the workers to manage the job schedule, send emails/messages, and clock-in/clock-out through just a few taps.
Advanced employee scheduling solutions fine-tunes your staff scheduling efforts in order to match your staffing requirements and allows you to make the most of your worker's skills and competencies. Moreover, your employee engagement improves when staffing managers make a switch to modern staffing solutions over the cumbersome traditional approaches and function as per the changing times.